Vacancies

AGENCY	Department of Foreign Affairs and Trade
POSITION NUMBER	WN027
POSITION TITLE	Human Resources and Administration Assistant
CLASSIFICATION	LE3
SECTION	Human Resources and Visits
REPORTS TO (TITLE)	Human Resources and Visits Manager
SALARY	NZ$67,200 plus KiwiSaver

About The Department of Foreign Affairs and Trade

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program and helping Australian travellers and Australians overseas. The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.

About the position

Under direction working in a small team environment, this position provides support to the Human Resources and Visits Manager including applying people policies and procedures for diplomatic and locally engaged staff. The role undertakes financial duties, including data entry, payroll and payment processing and records management.

Key responsibilities of the position include but are not limited to:

Prepare and process fortnightly payroll, including maintaining employee records, superannuation and leave records, and compliance reporting.
Administer databases, systems and processes for management of information (including personnel files and training information) ensuring all information is accurate and in alignment with our privacy policy.
Advise and assist across a range of people functions, including but not limited to recruitment, on-boarding and departures, learning and development, and workforce planning.
Advise diplomatic staff, including but not limited to on welcome information, visas and protocol procedures to assist with transition between Australia and New Zealand.
Coordinate general enquiries from our people, including managing the group inbox and triage enquiries to appropriate team members.
Plan, book and manage official domestic and international travel arrangements to support the broader mission outcomes, including applying relevant policy and approvals and financial processes.
Provide logistical support for official visits to New Zealand by Australian officials including but not limited to hotel and temporary office arrangements and inventory management.
Perform other duties as required.

Qualifications and Experience

Excellent communication and document management skills.
High degree of customer service and ability to effectively solve problems.
Initiative and self-direction to reliably follow process and consistently meet deadlines under pressure.
Ability to adapt and be open to change with a continuous learning mind-set.
Ability to work with and support a small team.
Ability to develop and maintain respectful and effective relationships with internal and external stakeholders.
Discretion and sound judgement in handling confidential information.
Experience in Microsoft Office suite, SAP and iPayroll (or other relevant HR software) is desirable.

What we offer the Successful Candidate

Annual salary of NZ$67,200 plus KiwiSaver employer contribution equivalent to 6% of salary
Comprehensive leave entitlements including uncapped sick leave with 15 days per annum and an additional 2 days of Public Holidays (on top of the 12 NZ Public Holidays)
Performance Rewards
Full time – 37.5 hours per week
Complimentary use of staff gym and squash court
A great team environment

How to Apply

Applications including a one-page cover letter and maximum two-page CV should be emailed to ahcwltn.recruitment@dfat.gov.au

A merit list will be created and used for future vacancies.

Applications close NZDT 10am, Tuesday 15 April 2025. Previous applicants need not apply.

Australian High Commission Wellington

The Australian High Commission is the official representative of the Australian Government in New Zealand. We provide a range of services to the public, including consular and passport services. We also act on behalf of various Australian Government authorities by representing Australia's interests to local, regional, and multilateral government and business organisations in New Zealand.

Employment at the High Commission in Wellington is based on merit. To be eligible for selection, all candidates must satisfy the essential job requirements and meet any security clearance conditions. A selection committee is often – but not always – used where a number of candidates are to be assessed . A list of suitable candidates may be established whenever the High Commission completes a selection process.

The Recruitment and Selection Process

All positions advertised at the Australian High Commission, Wellington have a job description setting out the responsibilities and tasks of the job and the key competencies, skills, and/or qualifications required to perform in the position.

Resumes are reviewed based on the applicant’s skills, qualifications, and relative suitability to the role. Those applicants considered most suitable may be contacted for interview.

A selection committee may be established to assess applicants against the requirements of the job. There are no restrictions on the way in which applicants are assessed but they must be compared fairly. Examples of ways to gather information about the suitability of an applicant include, but are not limited to:

Requesting a CV and/or a written application
Asking applicants to address specific requirements of the job, or make a ‘pitch’ – written or by video
Conducting interviews face to face or via video
Written or verbal testing, including psychological or aptitude testing
Seeking example of past work
Contacting referees.

Overseas Applicants, Please Note the Following

The Australian High Commission in Wellington does not sponsor applicants for New Zealand work visas.

The Australian High Commission will not be responsible for the cost of relocation, nor the return of the staff member and family to their country of origin at the end of the contract. All relocation costs are at the expense of the officer, including travel, personal effects, and accommodation in New Zealand.

Vacancies

AGENCY

Department of Foreign Affairs and Trade

POSITION NUMBER

WN027

POSITION TITLE

Human Resources and Administration Assistant

CLASSIFICATION

LE3

SECTION

Human Resources and Visits

REPORTS TO (TITLE)

Human Resources and Visits Manager

SALARY

NZ$67,200 plus KiwiSaver

About The Department of Foreign Affairs and Trade

About the position

Key responsibilities of the position include but are not limited to:

Prepare and process fortnightly payroll, including maintaining employee records, superannuation and leave records, and compliance reporting.

Administer databases, systems and processes for management of information (including personnel files and training information) ensuring all information is accurate and in alignment with our privacy policy.

Advise and assist across a range of people functions, including but not limited to recruitment, on-boarding and departures, learning and development, and workforce planning.

Advise diplomatic staff, including but not limited to on welcome information, visas and protocol procedures to assist with transition between Australia and New Zealand.

Coordinate general enquiries from our people, including managing the group inbox and triage enquiries to appropriate team members.

Plan, book and manage official domestic and international travel arrangements to support the broader mission outcomes, including applying relevant policy and approvals and financial processes.

Provide logistical support for official visits to New Zealand by Australian officials including but not limited to hotel and temporary office arrangements and inventory management.

Perform other duties as required.

Qualifications and Experience

Excellent communication and document management skills.

High degree of customer service and ability to effectively solve problems.

Initiative and self-direction to reliably follow process and consistently meet deadlines under pressure.

Ability to adapt and be open to change with a continuous learning mind-set.

Ability to work with and support a small team.

Ability to develop and maintain respectful and effective relationships with internal and external stakeholders.

Discretion and sound judgement in handling confidential information.

Experience in Microsoft Office suite, SAP and iPayroll (or other relevant HR software) is desirable.

What we offer the Successful Candidate

Annual salary of NZ$67,200 plus KiwiSaver employer contribution equivalent to 6% of salary

Comprehensive leave entitlements including uncapped sick leave with 15 days per annum and an additional 2 days of Public Holidays (on top of the 12 NZ Public Holidays)

Performance Rewards

Full time – 37.5 hours per week

Complimentary use of staff gym and squash court

A great team environment

How to Apply

Applications including a one-page cover letter and maximum two-page CV should be emailed to ahcwltn.recruitment@dfat.gov.au

A merit list will be created and used for future vacancies.

Applications close NZDT 10am, Tuesday 15 April 2025. Previous applicants need not apply.

Australian High Commission Wellington

The Recruitment and Selection Process

All positions advertised at the Australian High Commission, Wellington have a job description setting out the responsibilities and tasks of the job and the key competencies, skills, and/or qualifications required to perform in the position.

Resumes are reviewed based on the applicant’s skills, qualifications, and relative suitability to the role. Those applicants considered most suitable may be contacted for interview.

Requesting a CV and/or a written application

Asking applicants to address specific requirements of the job, or make a ‘pitch’ – written or by video

Conducting interviews face to face or via video

Written or verbal testing, including psychological or aptitude testing

Seeking example of past work

Contacting referees.

Overseas Applicants, Please Note the Following

The Australian High Commission in Wellington does not sponsor applicants for New Zealand work visas.